Teams have two options:
CTWLOO encourages teams to use ArbiterPay and ArbiterSports for all payments to officials. Arbiter offers a centralized and secure platform for managing the schedule, assigning officials, communicating charges owed, making and tracking payments, collecting W9s and issuing 1099-Ks to payees. It has become the standard adopted by school systems and athletic associations across the country, from elite college conferences to local rec leagues.
If a team is not interested in using ArbiterPay to pay officials, then each official will need to submit an invoice to the team for each game the official worked where that team is the designated Home Team.
NOTE: If your team does not intend to use ArbiterPay and intends to follow the Invoicing Payment Process, please notify CTWLOO ASAP at treasurer@ctwloo.org so that we can instruct the assigned officials.
If you do not already have an ArbiterSports account, or you have an account but do not have access to CTWLOO and your team's schedule, you need to contact Johanna Owens at assigner@ctwloo.org.
Johanna is the Assigner for girls lacrosse in Central Texas. She is responsible for managing the teams' schedules, including game additions and cancellations, and assigning officials for all games.
Send the name, role, team association(s) and email address(es) of each person you want to have access to Johanna at assigner@ctwloo.org. Please CC the Treasurer, Rachel Gozhansky at treasurer@ctwloo.org. Also note whether the person should have the ability to see and manage payments to officials, or only the ability to access the game schedule. Johanna or Rachel will add you to our system and a Welcome email will be sent from ArbiterSports with set-up instructions.
If you have an ArbiterSports account with access to CTWLOO and your team's schedule but do not see the option to "Pay Officials," email Treasurer Rachel Gozhansky at treasurer@ctwloo.org and Assigner Johanna Owens at assigner@ctwloo.org to let them know you should have the ability to see and manage payments to officials.
NOTE: ArbiterPay is a separate account from ArbiterSports so if you have not previously set up an ArbiterPay account for your program you will need to do that first: Setting up a New ArbiterPay Account.
Navigate to the Payroll section.
Click the Link icon on the right.
In the pop up window, select your Central Texas girl's lacrosse team name from the drop down.
Enter your ArbiterPay username and select Search. Your ArbiterPay account number will be autopopulated.
Click Add Account.
Enter your ArbiterPay PIN and Confirm.
Under the Schedules section, Click Pay Dashboard.
Select the first option to Set Up Pay Account.
Follow the prompts to set up you ArbiterPay account:
NOTE: Be sure to save your Team's ArbiterPay 4 Digit PIN. This PIN will stay with the account and need to be passed on to the next Treasurer or whoever is responsible for paying through ArbiterPay.
Now that your account has been set up, when you go to the Payroll section, you should see your account information including your available balance, which will start at $0.
In order to pay officials through ArbiterPay you must first fund your account: Uploading Funds
In order to pay officials through ArbiterPay you must first fund your account.
Arbiter offers 4 ways to fund your ArbiterPay account. For full details.
| Funding Method | Processing Time | Processing Fee |
|---|---|---|
| linked bank account | 3-4 business days | free |
| ACH transfer | next business day | free |
| wire transfer | same business day | $20 |
| mailed check | based on carrier | $5 |
Click on Pay Officials from the Schdeule section.
You will see a list of each official who has worked a completed game where your team was designated as the Home Team along with the date of the game, level of play and the fee due to each official.
If you click the 3 dots on the right it will expand to show the game fee and travel fee breakdown.
Check the box next to the officials you want to pay. Enter your PIN and then click Pay.
Arbiter does add a small Processing Fee onto payments issued through ArbiterPay.
The fees are minimal, however Arbiter is not transparent about how the fees are calculated.
CTWLOO has been unable to find or figure out the formula for the fee calculation. However, CTWLOO issued 50 payments to officials through ArbiterPay during 2023. Below we are sharing the data collected on the payment ranges and the corresponding fees we paid to help teams prepare.
Note: If a team understands how the fees are calculated, CTWLOO would greatly appreciate you sharing that information with us. Email Treasurer Rachel Gozhansky at treasurer@ctwloo.org.
| Payment Range | Processing Fee |
|---|---|
| $0 – $110 | $1.60 |
| $170 – $247.50 | $2.13 |
| $155.25 – $207 | $2.35 |
| $275 – $483.75 | $2.45 |
| $525 – $905 | $2.89 |
| $1,015 – $1,388.75 | $3.65 |
| $1,528.75 – $1,990 | $4.47 |
| $2,828.88 – $4,521.40 | $6.10 |
NOTE: If your team does not intend to use ArbiterPay and intends to follow the Invoicing Payment Process, please notify CTWLOO ASAP at treasurer@ctwloo.org so that we can instruct the assigned officials.
If a team is not interested in using ArbiterPay to pay officials, then each official will need to submit an invoice to the team for each game the official worked where that team is the designated Home Team and to provide each team with a W-9.
CTWLOO has prepared the following invoice.
Click to download 2024 CTWLOO Game Fee Invoice
Officials will be instructed to complete the invoice and bring it with them to the game to hand to the appropriate team(s) when they arrive at the game site and/or to email the invoice to the team contacts.
Teams should come prepared to the game to receive the invoice and pay the official with cash or check before the start of the game, or mail a check to the official at the address provided on the invoice by end of the month. There is space on the invoice where an official can also provide the option to be paid by Zelle or Venmo, but that is only if both the official and the team are open to that option; a check submitted in person or by mail is the default.
For additional information on Paying CTWLOO Officials:
Paying Officials 2024 HS Fees & Dates Official's Invoice 2024 Youth Fees & Dates FAQs
Central Texas Womens’ Lacrosse Officials Organization (CTWLOO) is a non-profit 501(c)(4) membership based association of certified girls’ lacrosse officials. CTWLOO serves the Central Texas community by providing officials for high school and youth girls’ lacrosse events across the region.
The mission of the CTWLOO is to promote quality lacrosse officiating in Central Texas through recruitment, education, a mentorship program, training, and development. We are comprised of skilled, knowledgeable officials who are dedicated to the integrity of the game and who, in collaboration with the players and coaches, facilitate safe and fair women’s and girl’s lacrosse in Central Texas.
